📥
Receiving Management
Log new receivings from Designers, Showrooms, Freight companies & Manufacturers. Track incomplete receivings, "not notified" items, and weekly history with full audit trail.
New ReceivingReportsIncompleteNot Notified
🔧
Damage & Assembly Notes
Record damage at point of receipt with photos. Log assembly requirements and track job status. Notify customers automatically and document all findings.
Damage NotesAssembly NotesPhoto Upload
🚚
Deliveries & Pickups
Schedule new deliveries, view all active deliveries, and plan future deliveries. Handle customer pickups with digital sign-off and proof of delivery capture.
New DeliveryDeliveriesFuture Deliveries
🗺️
Route Creation & Truck Assignment
Build optimized delivery routes, assign trucks and drivers. Define truck roles and manage your fleet. Visual route maps with stop sequencing and ETAs.
Create RoutesAssign TrucksTruck Roles
📍
Inventory by Location / Designer / Showroom
Multi-dimensional inventory views. Browse stock by warehouse location, by designer, or by showroom. Instantly identify items not located, flag discrepancies and resolve quickly.
By LocationBy DesignerBy ShowroomNot Located
📱
Scan Utility (Barcode/QR Scanner)
Integrated scanner support to update item locations in real time. Use any barcode or QR scanner — mobile or handheld. Pick-list driven scanning with confirmation.
BarcodeQR CodeLocation UpdatePick List
🧾
Invoicing & Billing Engine
Generate storage invoices and delivery invoices. Bulk invoice generation, manage invoiced-not-delivered items, apply discounts, and additional charges per project.
Storage InvoiceBulk InvoicesDiscountsCharges
🧮
Delivery & Storage Fee Calculator
Automatically calculate transit fees based on customer address and delivery distance. Daily storage fee engine with per-item or per-project billing rates and project estimator.
Transit FeeStorage/DayProject EstimatorPrice List
📊
QuickBooks Integration
Bi-directional sync with QuickBooks. View QuickBooks logs, push invoices, sync payments, and reconcile accounts — all without leaving VaultFlow.
QB SyncQB LogsInvoicesPayments
🏢
Data Management
Manage all master data: Trucks, Truck Roles, Item Types, Pickup Locations, Price List Items, Manufacturers/Freight Companies, Projects, Designers, Showrooms, and Warehouse Locations.
Item TypesLocationsProjects
⚙️
System Management
System Settings, Import Data, Migrate Data, Sync Database, Email Templates management, complete Users & Roles system with granular Permissions — full control over your platform.
SettingsImport/MigrateUsersRolesPermissions
📝
Interaction & Activity Logs
Full audit trail: QuickBooks Logs, User Activity Logs, Email Logs, Change Logs. Know exactly who did what and when — essential for compliance and dispute resolution.
Audit TrailEmail LogsChange Logs
🗺️
Warehouse Location Map & Dock Signage
Visual warehouse location map to locate any item instantly. Dock signage management for efficient receiving dock operations and truck bay assignments.
Whse MapDock SignageVisual Layout
💳
Payment Processing
Accept payments directly within VaultFlow. Link payments to invoices, track outstanding balances, and generate payment receipts. Full payment history per customer.
Make PaymentReceiptsBalance Tracking
📬
Email Management & Notifications
Customizable email templates for every workflow event — receiving confirmations, damage alerts, delivery notices, invoice emails, and overdue storage reminders.
TemplatesAuto NotifyEmail Logs
🗓️
Weekly Receiving History & Reports
Comprehensive reporting suite: weekly receiving history, receiving reports by source, storage inventory snapshots, delivery performance, and invoice summary reports.
HistoryReportsSnapshots